Uses & Information Sharing

OnlineDPO Limited Business Purposes

We use the information we collect to provide you with offers and services, to deliver to you; advertisements, offers or other content tailored to your interests, and to conduct other OnlineDPO Limited business operations.

Blank

The following are examples of how we may use the information we collect:

Answer your questions or respond to your requests
Send IT related information you may be interested in buying or using as a service
Develop new products and services
Create and manage your account
Process payment for purchases or other services
Protect against or identify possible fraudulent transactions
Send you email and/or postal messages with information about OnlineDPO Limited brands and other content we think may be of interest to you, including brand and service information from carefully selected business partners
Develop and provide advertising tailored to your interests, including interest-based advertising
Personalise your experience on our websites by presenting services and information tailored to you
Analyse the use of our services and advertising
Enforce our Terms and Conditions and otherwise manage our business

The success of our business depends on your trust, and we do not sell your personal information to marketers. We share your personal information within OnlineDPO Limited and as described in this Policy Notice. We do not share personal information with marketers outside of OnlineDPO Limited unless you consent to such sharing, or as described within this Policy Notice.

Co-Promotions with Carefully Selected Business Partners

OnlineDPO Limited may collect personal and other information for a co-promotion or joint programme with a business partner and share your information with that business partner. For these programmes, we will make clear at the point of collection that the information will be shared with OnlineDPO Limited and the participating business partner and ask for your consent or provide clear notification as required by applicable laws.

Third-party Service Providers

We rely on third-party service providers to perform a variety of business operations on our behalf. In so doing, we may need to share your personal information with them. We provide our service providers with only the personal information they need to perform the services we request, and we require that they protect this information and not use it for any other purpose.

For example, we may rely on a service provider to:

Fulfil your service requests and answer your questions
Host our sites and deliver our email or other communications
Manage payments or take other actions on our behalf
Analyse our data, sometimes combined with data from other sources, to send you communications or provide professional services
Conduct research and analyse data to improve our products, services and sites
Where permitted by law, we may combine personal information about you that OnlineDPO Limited has collected, with personal information about you that a business partner has collected, so we can jointly send tailored promotional communications to you or to complete professional services we have been instructed to undertake. In such instances, our business partner will not be permitted to use OnlineDPO Limited data or the combined data for its own, independent marketing purposes. Our service provider will only be allowed to use the combined set of information to send you joint communications that we hope will be of interest to you. If you prefer not to receive these joint communications, you can always opt-out by following the instructions provided in any such communication or through this Privacy Policy as indicated above
Perform other services that we request

Other Situations

We may disclose your personal information:

As part of the sale of a OnlineDPO Limited brand to another company
To protect and defend the rights and property of OnlineDPO Limited (including enforcing our Terms and Conditions)
When required by law and/or government authorities
To fulfil contracted professional services such as Data Privacy related consultancy

blank

Personal Information Retention Period

We will retain Personal Information for the period necessary to fulfil the purposes outlined in this Privacy Notice, unless a longer retention period is required or permitted by law.

Examples:

When you notify us, you wish to come off our mailing lists, we will erase your data within 4 weeks
We may keep your personal data for periods as stipulated under the IMS Documented Information Register

Aggregated and Non-Personal Information

We share aggregated and/or anonymous information that does not identify you for OnlineDPO Limited business purposes. For example, we may disclose the number of visitors to OnlineDPO Limited sites or services. We may also share aggregated and/or anonymous information with our business partners for their own business purposes.

Information Security

OnlineDPO Limited is committed to keeping personal information secure. We have implemented technical, administrative and physical procedures designed to protect personal information from loss, misuse or alteration.

We limit access to personal information to those who have a business need. We keep personal information in accordance with our companies information security policy.

Information Transfer

OnlineDPO Limited may transfer your personal information within OnlineDPO Limited and/or to other third-parties, such as our third-party service providers and business partners (Joint Controllers). Your personal information may be transferred to, stored and processed in a country other than the one in which it was collected. This information will remain within the European Union or countries with appropriate adequacy status.

We have implemented procedures and controls to help ensure that personal information is protected no matter what country it is stored in or transferred to.

Guernsey (Adequacy)

Childrens’ Online Privacy

We do not intend to collect personal information online or by other means from children under the age of 13 or as defined by local legal requirements.

Legal Effects and Impact to Individuals:

In some cases, the personal information you provide our clients (Data Controllers) may form contractual obligations and have a significant impact on the individual or individuals providing the information. If you decide not to provide personal information, OnlineDPO Limited may not be able to complete the data processing on behalf of our clients. The provision of personal information direct to OnlineDPO Limited would not normally in its self adversely affect an individual.

GDPR.ie (Joint Controller) A commercial relationship for the provision of joint training engagements and consultancy

IAPP (Joint Controller) A commercial relationship for the provision of joint training

Lawful Basis for Processing Personal Information

We will process your information on the following lawful basis as defined by EU Data Protection Law

Consent example marketing
Legitimate interest of OnlineDPO limited example a contractor’s contract
Performance of a contract example for assessing an individual’s suitability for employment
Legal obligations that OnlineDPO are subject to example providing information to relevant tax authorities